Guide
A D&D scheduling app that books the game for you
Scheduling D&D comes down to four questions: when, who’s in, is that enough players, and where do we play. It works best when each answer lives in a fixed place instead of the group chat. Guildrest is your party’s tavern: an app that does exactly that for D&D and other TTRPG parties of up to 10 people.
Why is scheduling D&D so hard?
Because “who’s in?” competes with everything else the group talks about. Answers arrive at different times in different shapes, and someone has to collect them and decide. When the game master (GM, or DM in D&D) turns into the party’s secretary, the campaign loses steam.
What is the simplest way to schedule?
A fixed day and time, an agreed minimum (say, 3 of 5 players) and one clear rule: if you hit that number by the day before, the game is on. When the usual slot doesn’t work, a date poll with a deadline settles it.
What does a party scheduling app do for you?
In Guildrest, each session appears on your usual day and becomes confirmed once enough “I’ll be there” answers come in. Reminders go out on their own, every session becomes a Google Calendar invite, and at game time you play at the voice and video Table or open Foundry VTT through the Portal.
Step by step
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Agree on the day, the time and the minimum number of players.
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Post the session call in one fixed place, with date, time and place.
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Let everyone answer the easy way: app, email or calendar.
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Remind only the people who haven't answered.
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Quorum reached: the game is on. No quorum: poll for another date.
Want to see it in action?
Opens a demo tavern in your browser, no sign-up. Nothing you do there is saved.
Questions on this topic
What is the best app for scheduling D&D?
It depends on what your group needs. A simple poll is enough to pick a date. For session calls, quorum, calendar, reminders and a voice room in one place, Guildrest was built for that, and you can try it without signing up.
How many people fit in a group?
Up to 10 people per group, GM included. The voice and video Table also has 10 seats.
Does it work for in-person games?
Yes. The session call includes the location, and the voice Table is optional: plenty of groups use the tavern just to schedule, notify and keep their books.