Guide
A D&D scheduling poll that confirms the game for you
Quorum is the minimum number of players for a session to happen. With a quorum-based schedule, each session starts out tentative and confirms itself once enough people answer “I’ll be there”. In Guildrest, quorum comes with date polls, reminders and Google Calendar invites.
How many players do you need to run a session?
A common rule is a simple majority, or the minimum the adventure needs. For a party of 4 to 6 players, 3 is often enough. What matters is agreeing up front, ideally at session zero, so nobody argues the night before.
And when the usual slot doesn't work?
The game master (GM, or DM in D&D) opens a poll with up to 20 time slots and everyone marks yes, maybe or no. The GM locks in the best slot, or it locks automatically when the poll closes, and reminders go out 24 hours and 2 hours before, only to those who haven’t voted.
Does it sync with everyone’s calendar?
Yes. Each session becomes a Google Calendar invite, and Google Calendar shows it in each player’s local time. Answering “Yes” in Gmail counts as attendance in the tavern. Time changed? The invite updates itself and gets “Confirmed” in the title once quorum is reached.
Step by step
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The GM sets the group’s quorum.
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The session shows up as tentative on the usual day and time.
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Everyone answers in the app, by email or from the calendar invite.
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Quorum reached: the session is confirmed and everyone is notified.
Want to see it in action?
Opens a demo tavern in your browser, no sign-up. Nothing you do there is saved.
Questions on this topic
What happens if quorum isn't reached?
The session stays tentative, and the GM decides: open a date poll, move it or cancel. Changes and cancellations notify the party and update the invite.
Do players need to log in to answer?
Not for the email link: the answer counts without logging in. In the app, each guest uses their own account.
Does it work with calendars other than Google?
Yes. Each session has an .ics file, and you can subscribe to the group’s calendar in any calendar app.